Sample Memo Regarding Early Start and Leave Times

(Employee name), this memo is to confirm that your request for an alternative work schedule has been approved on a pilot basis.

Your new work schedule effective immediately will be Monday through Friday from 7:00 a.m. to 3:30 p.m. with a half-hour lunch period and two fifteen minute breaks.

(Unit name) is pleased to be able to offer you this flexible scheduling arrangement.

As we discussed, this alternative scheduling arrangement is dependent on the assumption that you will be able to maintain both the quality and quantity of work that you currently do during your regular work hours. We will meet again on (insert date) to review how this alternative work schedule met both your needs and the needs of the department. 

Please feel free to communicate with me anytime between now and then if you find the new schedule is presenting any challenges that I could help you resolve.