After a supervisor and an employee discuss a flexible work arrangement proposal and come to an agreement, the supervisor should summarize the discussion and the decision in a letter to the employee. The memorandum needs to include:
- A detailed description of the schedule the employee will follow
- A description of the work expectations
- A time frame for the pilot test of the new arrangement
- An indication of when the arrangement will be reviewed and evaluated
- If there is a change of status, such as the employee no longer working a full-time or part-time schedule, you need to complete a personnel action notice form.
Examples of memos from supervisors to employees:
- Sample memo regarding early start and leave times
- Sample memo regarding 4-day, 40-hour work week
- Sample memo regarding a time-limited flexible schedule arrangement to meet a specific short-term need
